Head of Finance and Operations

• As member of the Senior Leadership Team, the overriding purpose of the role is to ensure the smooth running of the small and committed team overseeing finance, HR, CRM database and administrative functions.

• You will have responsibility for the charity’s financial management, ensuring strong controls, timely reporting, regulatory compliance and effective support to the CEO and Trustees.
– Preparation of monthly/quarterly management accounts, cashflow projections and financial reports for CEO and Trustees,
– Lead the annual budgeting process and monitor performance against budget,
– Maintain and update financial procedures, internal controls and ensure compliance with charity regulations.

•Overall accountability for the implementation and management of budgetary and forecast reporting, developing processes and procedures to ensure appropriate transparency of income and expenditure for the CEO and Board, providing internal governance and stewardship to all activities.
– Provide financial input into funding bids and grant applications.
– Monitor restricted funds, grant expenditure and prepare reports for funders.
– Close monitoring & reporting of research and other grant liabilities and commitments is critical.

• Monitor and evaluate the effectiveness of internal finance controls to ensure compliance with company policies, regulatory requirements and accounting standards.

• Manage all regulatory and statutory returns to the relevant bodies, including OSCR and Companies House, including acting as Company Secretary for MND Scotland ensuring all regulatory returns are submitted on a timely basis

• Overall accountability for the timely delivery of year-end financial statements and reporting pack and acting as key liaison with external auditor

• Provide strategic vision, leadership, oversight, and direction for all areas of operations with a focus on developing a professional and accountable operational management team.

• Overall accountability for the charity’s People & Culture, providing direction and guidance to People & Culture Lead.

• Develop and implement departmental strategic plans across all functions, setting appropriate targets and reviewing regularly, ensuring a robust outcomes measurement framework is in place.

• Lead on operational risk management, identifying any strategic risks within your function and being accountable for managing and mitigating any identified strategic risks but also performing the role of subject matter expert for other members of the SLT and Board.

• Lead on Business continuity activities and disaster recovery scenarios.

• Responsible for oversight of day-to-day liaison with outsourced providers.

• Assist with Health & Safety activities, ensuring compliance with health & safety regulations.